According to the window opened by the Employees’ Provident Fund Organisation (EPFO) on the Member e-Sewa portal, an eligible individual should keep the following documents handy before submitting the application form:
a) Universal Account Number (UAN) for existing employees
b) Pension Payment Order (PPO) in case of retired employees
c) Mobile number linked with the Aadhaar number
d) Member’s Aadhaar number, name and date of birth should be available in the EPFO’s records
Apart from these documents, certain other documents are also required to be submitted along with the application for higher pension under the EPS.
Tapati Ghose, Partner, Deloitte India, says, “As per a recent Supreme Court ruling, the option for higher pension should be exercised by way of a joint declaration by eligible employees and their employer by May 3, 2023 – the deadline extended by the EPFO for certain categories of employees. The EPFO has enabled an online facility for all the eligible members – based on the circulars dated December 29, 2022, and February 20, 2023. The December circular is applicable for those members who exercised the joint option for higher pension contributions in the past but the applications were declined by the PF authorities. These are the employees who have retired prior to September 1, 2014. The February circular is for those members who contributed to the PF on a higher salary but did not exercise the joint option to contribute on the higher salary towards pension, and who were members prior to September 1, 2014, and continue to be members thereafter. It would also include the EPF members who have retired after September 1, 2014.”
From the circulars issued till date by the EPFO, Ghose lists out the documents that are required to be submitted to apply for higher pension under EPS.If you are a member who is currently working or retired after September 1, 2014, the following documents are required to be submitted:
- Proof of remittance of the employer’s share in PF on higher wages exceeding the prevalent wage ceiling of Rs 5,000/Rs 6,500. The proof here can be your EPF statements from the previous years, EPF passbook or salary slips and the contribution made to the EPF account
- Proof of joint option as required under Para 26(6) of EPF scheme and duly verified by the employer. This form will be provided to you by your employer. The application form will contain details of your Universal Account Number (UAN), name, Aadhaar number, mobile number (linked to Aadhaar). These details should match the EPFO records. The form will be signed and verified by your employer as well
- Explicit consent of employee for adjustment of share from PF to pension fund and any redeposit required to the fund. This is an undertaking given to transfer the applicable amount from your EPF account and interest thereon to the EPS corpus. The declaration form will be provided to you by your employer
- In case of transfer of funds from an exempted PF trust to pension fund, an undertaking of the trustee is needed saying that due contribution along with interest up to the date of payment will be deposited within the specified period. This is applicable for employees whose EPF money is governed by exempted PF trusts. This undertaking is the same as the point mentioned above
If you have retired prior to September 1, 2014
Employees, who retired before September 1, 2014, had contributed higher EPS as per actual wage after joint declaration with employer and whose application for higher pension was rejected, will need to submit the relevant documents. These employees need to submit their documents be March 3, 2023.
Maneet Pal Singh, Partner, I.P. Pasricha & Co, says “The proof of remittance of the employer’s share in PF on higher wages exceeding the prevalent wage ceiling of Rs 5,000/6,500 and a proof of joint option under 26(6) of the EPF scheme duly verified by the employer should also be attached as other documentary evidence.”
As per Ghosh, in addition to the document listed above, such retired employees will have to submit the following:
- Proof of joint application made for contribution to pension on higher wages as under the proviso to erstwhile para 11(3). This is the joint application submitted earlier by you and your employer to make higher contributions to the pension scheme
- Proof of remittance in the pension fund on higher wages. This can be your EPF statement, EPF passbook, etc
- Written refusal of PF contributions for higher contribution. When a retired employee had applied for higher pension, the PF authorities must have given in writing the reason for rejecting the request. This written refusal should also be uploaded on the portal
The documents should be scanned and uploaded on the portal while submitting the application form for higher pension. The file should be the PDF format with a maximum size of 250 KB.